Professional Development Program Coordinator

Posting Date:
Aug 12, 2019
Company/Firm:
Canadian Corporate Counsel Association
Position Type:
Full-time
Deadline:
Aug 23, 2019
Location:
Toronto
Experience:
3 Years

Description

POSITION SUMMARY

Reporting to the Director of Professional Development, the Professional Development Coordinator (PD Coordinator) is responsible for the coordination and administration of the National Conference in accordance with CBA policies and procedures. The PD Coordinator will be the main point of contact for the Rotman School of Management Program. A high level of interaction with the general public, CBA members and staff are required. Must be self-motivated with the ability to multi-task and perform with minimal supervision.  The PD Coordinator will also provide administrative support for the delivery of Webinars, the annual Boot Camp for In House Counsel and CCCA Career Services.

JOB RESPONSIBILITIES:

Conference Management

  • Administer the critical path working with other staff;
  • Assist with the preparation of the budget and prepare reports;
  • Provide liaison and administrative support to volunteer speakers and program chairs;
  • Program execution and trouble-shooting;
  • attend National Conference and corresponding meetings onsite as required;
  • Review and edit program material;
  • Manage registration process; respond to registrant inquiries;
  • Collect feedback post-program and prepare summary memo for senior management;
  • Draft, update, and distribute PD promotional material for a variety of publications and websites with the Marketing & Communications Coordinator;
  • Prepare name badges, delegates lists, event signage and related materials;
  • Prepare and maintain accreditation records;
  • Draft and monitor program budgets;
  • Coordinate event sponsorship with the Marketing & Communications Coordinator;
  • Prepare and review invoices and expense claims for accuracy, codes for processing; follow-up on outstanding accounts;
  • Liaise with translation and graphic design services, Communications, Finance, Sections and Meetings Departments, travel agents and other service providers;
  • Draft correspondences as required;
  • Other related duties as required.

Business Leadership Program for In House Counsel (Rotman School of Management)

  • Manage the Business Leadership Program for In House Counsel held at the Rotman School of Management
  • Provide liaison and administrative support to students and assessors
  • Maintain the web learning platform (D2L);
  • Assist the Director of PD with the assessment process;
  • Arrange for the attendance of Executives In Residence at 9 in person sessions;
  • Program execution and trouble-shooting; attend onsite meetings as required;
  • Review and edit program material as required;
  • Respond to student inquiries;
  • Collect feedback post-program and prepare summary memo for Executive Director;
  • Prepare and maintain accreditation records;
  • Draft and monitor program budgets;
  • Review invoices and expense claims for accuracy, codes for processing; follow-up on outstanding accounts;
  • Liaise with translation and graphic design services, Communications, Finance, Sections and Meetings Departments, travel agents and other service providers;
  • Draft correspondences;
  • Other related duties as required.

Other PD Programs:

  • Provide administrative support for other CCCA PD programs including Webinars, Annual Boot Camp, etc.

Career Services and Support

  • Monitor and manage job board
  • Manage mentoring program
  • Assist with the administration of the biennial compensation survey
  • Maintain coaching list
  • Maintain and update Library of Resources
  • Maintain and update Mondaq lists

QUALIFICATIONS

Education and Experience:

  • College or university education required in Education, Professional Development or other related field
  • 3 years’ experience in a professional development role which includes event planning or coordination of events
  • A combination of education and experience will be considered
  • Experience working in not-for-profit sector/professional association is an asset

Skills and Abilities:

  • Demonstrated advanced computer skills (iMIS, MS Word, Excel, PowerPoint, websites and social media, and Acrobat preferred)
  • Strong writing skills and attention to detail    
  • Ability to: communicate effectively in English; work with minimal supervision; work effectively and efficiently under pressure/tight deadlines; work collaboratively; organize and set priorities
  • Excellent organizational skills and adherence to strict deadlines.
  • Good judgment, maturity, and tact 
  • Fluency in French is considered an asset
  • Available to work weekends, evenings and travel if required.

IMPACT

The position requires high degree of visibility to other CBA National Office and Branch staff, CBA volunteers and external agencies.

Please note, this Job Description is not meant to be all-inclusive, rather an overall representation of the main Responsibilities, Tasks and Qualifications.

Interested internal applicants must submit a cover letter and resumé to opportunities@cba.org  by August 23, 2019. 

The Canadian Corporate Counsel Association and The Canadian Bar Association is committed to providing accommodations for people with disabilities in all areas of the hiring process. If you require an accommodation during the hiring process, please make your needs known in advance. Accommodation requests will be provided on an individual basis. 
 

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Contact Name Susan Landry

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